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Preamble
Agreement made this July 1,2006, by and between
the Section VIE Athletic Council,
hereinafter referred to as the A.C., the
Executive Director of Interscholastic Athletics, hereinafter
referred to as the E.D. and Section VIE Officials' Coordinating
Council, hereinafter referred to
as the O.C.C.
Whereas, the A.C. is made up
of the member schools of the N.Y.S.P.H.S.A.A. in Nassau
County; and
Whereas, the
E.D. is the executive arm of the A.C.; and
Whereas, the O.C.C. is made up of the officials'
associations serving those schools in
Nassau County; and
Therefore, in the best interests of
Interscholastic Athletics in Nassau County, it is agreed
that the A.C., the E.D., and the O.C.C. shall:
1. Accept and abide by the Statement of
Principles for officiating and the Constitution of the
New York State High School Officials'
Coordinating Federation (N.Y.S.H.S.O.C.F.) as
written in the N.Y.S.P.H.S.A.A. Handbook:
2. Accept and abide by the provisions of the
Officials' Agreement as written in the above
handbook.
3. Agree upon a contract, the term of which
shall extend from July 1, 2006 up to and
through June 30, 2009 and which shall be subject
to renewal thereafter, in accordance with procedures defined
within the Officials' Agreement in the N.Y.S.P.H.S.A.A.
Handbook. Said contract shall consist of the
following articles:
a. Article I - Non-Monetary Conditions and
Procedures, and
b. Article II - Officiating Fees Schedule. The
fees schedule shall define any and all fees or expenses relating
to officiating of interscholastic athletics including all
conference, league and sectional tournament
competition sponsored by the
Section VIII A.C.
1) Discussion
and negotiation for all officiating fees or change in
complement officials, other than those already
stated in this contract, shall take place between a joint
conference of representatives from the
Fees Negotiating Committees of the A.C. and O.C.C.
(An equal number
from each.) Said joint conference will be chaired
by the designated
representative of the Superintendents' Board
Section VIII.
2) If playing conditions for a regular season
contest change during the contract period, the officials' group
may appeal to the Section VIII joint
A.C./O.C.C. Committee on Officials for an
increase in fee (to next
category, etc.).
3) An ad hoc committee for the purpose of
recruiting new officials shall be
established. It will be composed of three
members, one each from the Office of E.D., the A.C. and the
O.C.C. They shall make specific and concrete recommendations to
each of these three groups for recruiting
new officials in each sport. This committee shall
meet at least twice a
year.
ARTICLE I -
NON-MONETARY CONDITIONS & PROCEDURES
Section A -
Assignment Procedures
1. The Office of the E.D. shall make officiating
assignments for interscholastic athletics on all levels to
member schools of the A.C. Assignments will be made only to
certified members of those officials' associations who are
approved officials for the particular sport and who are members
of the O.C.C. The Section reserves the right to remove
assignment(s) at any time for just cause.
2. Officials' associations shall supply a
current officials' list no later than May 1st of each
year. The list will include the following: Officers and all
officials' addresses, home and
business phone numbers. The associations must
provide the Section with known
active/inactive status of members of the
association by July 1st. Officers' names and
meeting dates and all spring sports information
will be supplied by July 1st.
3. Upon
request of either party, a conference shall be held prior to and
after each sport season to review any concerns relating to that
sport. Included in this conference shall be:
a. A representative of the Office of the E.D.
may elect to attend only the pre-season
meeting.
b. The
Section VIII coordinator of that sport.
c. Two
representatives from the officials' associations including one
rep from the O.C.C. if requested by the officials' association.
Items for discussion and resolution shall include
but not be limited to assignment procedures; application of
rating results to assignments; post schedule
assignments and fees recommendations; however,
any recommendations
regarding fees must be submitted as stated on
preamble item 3.b.l
4. Availability sheets shall*be submitted to
the E.D. no later than eight (8) weeks prior to the
first scheduled contest for that sport. These
exact dates are to be specified by the E.D. when the
availability sheets are distributed to the officials. Within
five weeks of the first
contest for that sport no additional dates may be
closed by an official without just cause. If an official wishes
to close any additional dates during this period he/she will
notify the
E.D.
5. Original assignments shall be received by
the officials no later than three weeks prior to
the first scheduled league contest for that
sport. Officials shall confirm the acceptance of
their assignments within ten days of receipt, or
be subject to a non-monetary penalty.
6. Additional or subsequent assignments may be
made by E.D.'s Office via mail or
telephone.
7. Officials shall confirm their original
assignments by mail, fax or e-mail to the home
school athletic director. In the case of
subsequent assignments, the official must phone to
confirm the assignments with the Office of the
E.D. and home school athletic director unless there is
sufficient time to respond by mail or fax.
8. Officials are to be on the field/court ready
to officiate 15 minutes prior to the scheduled
starting time.
9. Any
official who fails to fulfill an assignment shall report the
facts in writing, within five
(5) working
days, to the E.D. and the involved schools. 10. Officials who
leave a contest before its completion will not be compensated.
11. Athletic directors shall notify the officials
of any change in information about assignments as soon as they
become known. The competing school(s) that cause(s)
postponement or cancellation of a previously
assigned contest shall notify opponents, the
E.D. and the assigned official(s) regarding the
reason(s) for said change. The E.D. will render a decision as to
the acceptability and the resultant payment or non-payment of
the
applicable fees. This decision shall be final,
subject to the grievance and appeals
procedures (Article I, Section G and D2).
12. The home school administration shall provide
for the physical safety of officials with
emphasis on the following:
a. Adequate
and secure parking facilities.
b. Private dressing and shower facilities,
where possible, separate from the coaches,
supervisory personnel and students with provision
for a secure place for clothing
and valuables. Upon request of the official these
facilities shall be opened at
halftime and immediately following the contest.
c. Reasonable and proper crowd control with
provisions for carrying out home
management's responsibilities as called for by
contest rules. Also, to include an
escort by supervisory personnel at halftime and
at the conclusion of the contest to
the locker room and off school grounds if
necessary.
d. Officials shall notify the E.D., in writing,
of any school that does not comply with
the above. The E.D. shall respond, in writing, to
the reporting official(s) and/or
President of the Officials' Association within
two weeks of receipt.
13. No
official will be assigned to a contest where a conflict of
interest exists. This must be indicated on the official
availability sheet.
14. Officials must read the State Sportsmanship
pledge to captains and/or participants prior to
the start of all contests. .
15. Officials
must report to the athletic director or the coach upon arrival
to any contest.
16. Officials' associations should aggressively
recruit new officials in those sports that
cannot supply adequate coverage.
Section B -
Rating Procedures
The Section VIII A.C. shall establish and
maintain a joint committee to study the current system
used for rating officials. This committee shall
be made up of: one (1) representative of the E.D.
and an equal number of members appointed from the
A.C. and the O.C.C. (no fewer than three
(3) from each). This Joint Committee shall meet
within one month of the request of any of the parties or at
least once per school year unless it is mutually agreed not to
do so. The E.D. shall
provide members of this committee with
information describing all of the procedures used to
generate ratings and rankings. Use of this
information will enable the committee to properly
identify existing and potential problems; make
recommendations regarding viable and practical solutions; and
most importantly, to provide any assistance which may become
necessary for the
implementation of newly agreed upon procedures.
1. The minimum acceptable percentage of
coaching rating responses will be as indicated
below for all sports at all levels: 75% for the
duration of this contract.
2. The percentage of response of coaches'
ratings form all member schools in each sport at
each level will be made available to the joint
rating committee.
At the completion of each season, a joint letter
will be sent to the athletic directors from
the Executive Director and the President of the
O.C.C. notifying them of missing ratings.
If a second notification is necessary, it will be
sent to the principal of the school.
3. A minimum number of contests to be worked by
each official on all levels will be
established on a sport by sport basis. Refer to
conference^) in Article I, Section A, Item 3. These minimums
shall also determine the required number of coaches' ratings on
each level that will entitle an official to a rank among his/her
peers. If after working the required minimum number of contests,
an insufficient number of coaches' ratings are received,
"automatic" ratings equal to the actual average of ratings
received by that official on that level will be inserted to
avoid the official from being penalized for a lack
of ratings by the coaches.
4. Any
rating of four (4) or less (on the current scale) must be
accompanied by an
explanation and constructive comments. In the
absence of such comments, it will not be
processed but will be returned to the A.D. for
review and completion.
5. A procedure to review, if necessary, any
rating(s) involving coaches' ejections will be established. This
procedure will not be initiated without an appeal by the
involved
official(s).
6. It is
agreed that all officials will be rated using the current rating
system in place for the length of this contract. Individual
ratings may be discussed between the president of each
officials' association or his/her designee and the Executive
Director or his designee.
7. All
officials must hand in a rating card at all contests, all
levels.
8. Tournaments that have the same format as
regular contests will be rated (Section VIII
member schools).
Section C - Grievance Procedure
A grievance may be initiated by the E.D., A.C. or
O.C.C. based upon an alleged breach or misapplication of a
specific term of this agreement. Every attempt will be made
by all
parties to resolve the disagreement. If this
proves not to be possible, the following
procedures will be followed:
1. Upon
receipt of a written grievance from any party, the other party
will respond in
writing within fifteen (15) business days after
the receipt of the grievance. If the reply is
not satisfactory to the grieving party, a written
request for a hearing must be made within fifteen (15) business
days from the receipt of the returned letter.
2. A committee composed of representatives (at
least 2) of the E.D. or designee and at least two
representatives of the O.C.C. will meet within 15 business days
to resolve the
problem. The E.D. or representative will chair
the meeting and vote only to break a tie.
3. If the aggrieved party is not satisfied with
the resolution, that party will notify the E.D. of Section VIII
of the need for a full hearing. The E.D. will appoint a hearing
officer
mutually agreed upon by the A.C. and the O.C.C.
(i.e. President of the AC or Chairman
of the Superintendents' Board). There will be an
equal number, at least two (2), of
representatives from the A.C. and O.C.C. This
hearing will be held within l 5 business
days of receipts of the notification.
Section D
1.
Charges to be Assessed to Officials
a. Late confirmation of acceptance of their
original assignments (not within ten (10)
days of receipt) - non-monetary charge.
b. In the
event that an official turns back any assignment, for an
unacceptable
reason, there will be a service charge of thirty
dollars ($30.00) unless the turnback
involves an original assignment which was
received after the deadline established
in Article I, Section A - #5; three weeks prior
to the first scheduled league contest
for that sport. Any official who turns back an
entire schedule will be subject to a
thirty dollar ($30.00) fee. Service fee will be
adjusted accordingly on percentage
of increase of fees.
c. If an official is contacted, offered a
contest within the framework of his/her availability and refuses
to work the contest, he/she will be assessed a twenty
dollar ($20.00) service charge,
d. Late arrival to scheduled contest for an
unacceptable reason - the charge is thirty
dollars ($30.00).
e. Failure to fulfill an assignment without
just cause will be subject to a charge of
one-half (1/2) fee (Article I, Section A9
f.
Failure to submit a claim within three (3) weeks of the
official's last contest for
that sport will result in an administrative fee
of thirty dollars ($30.00).
g. The charges stipulated for the above six (6)
situations shall be imposed unless the
cause involves illness, injury, death or other
reasons which are deemed acceptable
by the Executive Director.
2.
Notification and Appeals
When any monetary or non-monetary penalties
involving, but not limited to, ratings or
loss of assignments by an official are
contemplated both the official and his or her
organization will be notified five (5) working
days prior to the implementation of such
penalty. The official shall have the right to
appeal any penalty to a three person Appeals
Committee consisting of (1) O.C.C.
Representative, (2) A.C. Representative, (3) E.D. or
his designated representative. The official shall
notify the E.D. in writing of the intent to
appeal the penalty within five (5) working days
after notification of the E.D.'s intention to impose a penalty.
This does not include charges in Section Dl, A-G or Section A
#1.
ARTICLE II.
SECTION B - MISCELLANEOUS FEES & EXPENSES
1.
Cancellation/Postponement - full fee. In the event that a
contest is postponed/cancelled, the assigned official(s) will
receive a full fee unless:
a. The cancellation is due to illness, injury,
death, inclement weather or other acceptable reasons beyond the
control of the school district as determined by the
Office of the E.D.
b. The officials receive an equal or higher
level contest within the sport season as
per their availability. All officials must keep
their availability up-to-date.
c. If a contest is cancelled, for an
unacceptable reason, on the day it was scheduled
and there is no replacement contest on that day
the officials) will receive a full
fee.
d. When contests may be postponed because of
obvious inclement weather
conditions, the officials must contact the school
within two (2) hours of the contest to ascertain whether the
contest will be played. The official must note the
name of the person (or voicemail) with whom
he/she had contacted at the school.
However, it will be the responsibility of the
athletic director to contact the
official(s) if the information is not available
at the prescribed time. Officials who
fail to contact the school may not receive a fee
if upon arrival at the site the
contest has been postponed or cancelled.
2. Travel Fee - $33.00. Failure to
notify official who appears for a contest that has been
cancelled. 2006-07 - $34.00, 2007-08 -
$35.00,2008-09 - $36.00.
3. Forfeit Fee - Full fee. Contests
postponed or called after 30 minutes delay without
having been started.
4. Delayed "late start" fees - Additional
1/4 fee. Any contest that is delayed 1/2 hour after
scheduled starting time.
5. Incomplete
Contest - Full Fee. In the event of a suspension of play
during a contest, the officials will wait a maximum of (90)
minutes to resume play, if conditions warrant
6. Less than full complement of officials
- In a contest where more than two officials are scheduled to
work and one or more fail to appear, the working officials shall
share the
fee(s) of the absent official(s). The fee shall
not exceed a fee of one and one half.
7. One
official working a two official contest
The one and one-half (1 l/2)
fee is applicable - In the event only one (1) official appears
or is assigned to a two person contest, that
official shall be required to work the contest.
It is agreed that officials shall retain the
right to indicate a preference not to work alone.
This preference must be indicated on the
availability sheet when it is returned..
8.
Official assigned as a timer/scorer or alternate during the
regular season - regular junior high fee.
9. In any
modified junior high contest utilizing a 5th quarter
of extended playing time officials will receive an additional
25% fee.
10.
During the period of the contract, a joint committee of the A.C.,
O.C.C. including the E.D. or his representative will evaluate
problems such as realistic starting times, cancellations and
single official contests. Also, to be discussed is the
feasibility of the recruitment of a "cadet corps" of officials
and master officials compensation. This committee will meet a
minimum of two (2) times to specifically discuss single official
contests. If the O.C.C. side fails to meet this requirement,
the one and one-half (1 Vi) fee clause (Article II, Section B7)
will not apply on the non-varsity level effective June 30, 2009
unless a new contract has been agreed upon.
11. Every
effort will be made by Section VIII to pay officials within
thirty (30) days of the submission of their claim form.
Section C -
Post-Schedule Contests
For those team
sports in which post-season playoff contests are not separately
addressed later in this contract and in which the contests are
basically the same as the regular season (team sports); the fee
shall be:
Regular Playoff:
A 10% increase over the regular season fee.
County Semi-Finals/Championship:
A 25% increase over the regular season fee.
Section Championship:
A 40% increase over the regular season fee.
Alternate/Scorer/Timer:
Shall receive JH fee plus applicable percentage.
Section D -
Non-Standard Contest/Special fees
1.
Baseball
- In semi-finals three (3) officials will be assigned. In finals
four (4) officials
will be assigned. The above items are to be
implemented only if full availability is
received by the top rated number of umpires
required to cover these games.
FEES
- 2006 - 2009
LEVEL 2006
/7 2007
/8 2008 /9
VARSITY
107.12
110.33 113.64
JR.
VARS.
86.52
89.12 91.79
JUNIOR HIGH
77.25
79.57 81.95
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